Contactless payments and how they work...

Britain holds the accolade of being the most Contactless country in Europe, pre Brexit. The list of locations that accepts Contactless payments is lengthening and even unattended vending machines have the functionality to accept them.

Contactless cards are installed with the same protection measures as chip and pin cards so they are much safer than using cash. Receipts are not normally provided on transactions below the £30 maximum limit unless they are requested by the customer.

Contactless payments are steadily growing in number and current figures are that 1 in 10 U.K. purchases are being performed with Contactless. It’s seen as an efficient and secure method for transactions of less than £30, predominantly with the under 40’s.

The UK Card Association statistics for February 2016 stated that 84.2 million Contactless cards have been issued in the U.K. and 25.3 million or 30% of these were charge or credit cards and 58.9 million or 70% were debit cards.

I'm going Self Employed. What do I do about HMRC?...

The first action is to register with the happy chappies at the tax office. This doesn’t need to be in person, or feel like visiting the Spanish Inquisition. Instead, the government has invested a lot of time and money in making this a digital process, so more can now be done online.  

Registration on the HMRC website does take a little time, but ultimately is just a series of form filling pages. Once complete, you are then issued with a password and a UTR (Unique Tax Reference) number.  You will have to activate the online account, but then, you are set for trading. This can be done up to three months from when you do start trading, but we recommend completing the process as soon as you can. That way you aren’t distracted by the work itself. 

Some kind accountants will set this HMRC account up for you, and act on your behalf. If you are going to be earning low revenues, then you can also opt in to paying for National Insurance, making voluntary contributions.This safeguards your state pension.

If you estimate that you’ll earn over £83,000 per annum then VAT Registration is also required, more form filling! Contain your excitement.

But I'm only a sole trader - surely I won't need to submit 4 tax returns a year?...

The idea behind Making Tax Digital is HMRC believing that all businesses both big and small will make fewer errors if they maintain their records more regularly. They know that many small businesses only write their books up once a year when demanded by their accountants. HMRC also believe that this lack of regular book keeping is losing tax for the Treasury not only because of errors in recording income and expenditure but also because the time delay between earning money and having to pay the tax is so long that often businesses go bust before they actually pay up.

So everyone will have a digital tax account…there will be 50 million of them. Third parties will be able to automatically fill them with details of your income. So for example income from employers, pensions and even banks will be automatically fed into your Digital Tax Account. However the missing link is that only you or your accountant representing you knows how much you are earning from your business. So the obvious solution is that you will be forced to provide details of any income (and expenses) which cannot be auto-filled on a quarterly basis.

So all self-employed people will have to keep their accounts in a digital form (not on excel), and summit summarized information. But we still don’t know in exactly what format this summarized information will take.

How do I prepare for this?

  1.  You need a digital mindset

What is cloud technology and how does it help with accounting?...

First of all, don’t worry. This isn’t going to be a post where we look to confuse you with the technical aspects of cloud technology. Instead, we thought that as cloud computing is becoming an even more vital business tool for our clients, we’d tell you how it can help with your accounting.

Cloud computing is a highly effective way to digitally store, maintain and remotely backup accounting data. This data is then made available over a network, usually the internet, and is compatible with all of the well known accountancy packages:

Intuit Quickbooks



Sage One


It's no longer "Business as usual''...

Business is changing and faster than ever before.  And accountants are no longer immune to these changes.  

Three major things are changing:

1. The demystifying of accounting 

2. The rise of the “Real Time Accountant”

3. Fees based upon time spent encourages inefficiency so are being replaced with fixed fees.

The demystifying of accounting